GDPR Data Retention

These notes relate specifically to the way Loop HR handles data after an employee is terminated from the system:

• All Documents (including documents relating to training records, contract etc.) for each terminated employee, will be automatically removed from Loop HR files 6 years from the Employee termination date.
• Payroll, Performance, Attendance, Absence records must be kept for 6 years (statutory retention period). The employer (Administrator) will be notified that, after 6 years from an employee’s termination, employee data can be safely removed. Meaning, this data is not automatically deleted from Loop HR.

To override Loop HR data retention settings

You can delete all employee data, at any point (including payroll, performance, attendance and absence records). Simple click Delete all employee data form with the employee profile.