Salon staff management HR software salons spas aesthetics

Don’t waste time juggling work hours, rotas, holidays and absences!

Our powerful salon HR software manages all employee data, from work schedules to holiday days and hours, information feeds directly into Payroll, calculating holiday commissions, targets and so much more.

Attendance & absence management simplified!

A better way to schedule your team

The days of juggling paper rotas and schedules are over. Loop HR software helps you quickly and efficiently plan rotas, manage flexible working and overtime and manage Time off in Lieu (TOIL).

  • Streamline scheduling tasks.
  • Minimise the risk of shift conflicts.
  • Manage overtime as paid or banked time to be taken later.
  • Reduce the stress of recordkeeping and errors.
  • Improve employee engagement and motivation.

Then it’s one click to seamlessly distribute the schedule to your salon, spa or clinic team who can, at anytime and from anywhere:

  • View their personal work rota.
  • See their team rota.
  • Track overtime banked and more.


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‘Everyone can see their schedules very clearly which helps me easily manage my team’s shifts. Even if I’m out of the salon my team can reach me through Loop HR, meaning requests and changes are dealt with quickly and efficiently.’

– Kim, Beauty Salon Manager, The Stress Exchange

Stress free holiday management

Our employee self-service holiday calendar makes it easy for employees to self manage holidays, managers simply approve, decline or amend holiday requests. Helping eliminate awkward date clashes and misunderstandings, the central team calendar shows everyone in the team whos off and when.

No more difficult calculations or conversations!

  • Auto calculate pro-rata allowances for starter & leavers.
  • Easily adjust individual balances for the year.
  • Carry forward allowances managed for you.
  • Overview holidays at every stage of the process.
  • Approve or decline holiday requests automatically notifying employees.
  • Holiday commissions auto calculated as part of Payroll.

For team members who earn commissions and/or bonuses, when taking leave, their pay must reflect the average of the last 52 weeks earned, Loop hr will make all the complex calculations for you as part of the payroll process!


Discover your Employee Dashboard

Take control of absenteeism

Loop HR helps you manage sick and absence notifications, and record incidents with the software recording the date, time and reason for the absence.

Absences automatically appear in the Payroll report, where you can allocate deductions for hours/days taken before exporting the data to your payroll provider.

Loop HR helps reduce absenteeism

Employees see their attendance history on their personal Employee Dashboard making them aware of the number of times they have been absent. And to help eliminate serial offenders on specific days the software also shows the number of specific days absent, for example, the number of Saturdays a team member has called in sick.

per month